6 Tips for Getting the Most Out of Your Office Printer

In Uncategorized by SOS Office Equipment

What do you use your office printer for – to print, scan or copy? Most likely you answered yes to at least one of those three things. What if we asked you if you were using its automated workflows, state-of-the-art security and mobile support capabilities – would you say yes to any of those features? Chances are, you probably wouldn’t. According to our 2016 Fuji Xerox Printers Consumer Insights Survey, one third of people cannot confidently use all of the features on their office printers. That’s not surprising, considering 70 per cent of office employees haven’t been trained to use their office device. If you’ve been overlooking how your multifunction device can help improve the bottom line of your small business, it’s never too late to learn about its incredible capabilities. In this blog, we are going to give you some of our top tips for getting the most out of your office printer and tell you about some of the things you probably didn’t know your printer could do.

Print from your mobile … and just about anywhere else

We live in an increasingly mobile world and more often than not, you and your employees won’t be found sitting at your office desk. You’re more than likely on the run and in a rush, so when you need a hard copy of a document, you don’t have the time to head back to your desk just so you can hit the print button. Well, fear not. You can save yourself the time by using the in-built cloud-based and mobile systems that allows you to print from anywhere, at any time. It’s as easy as printing from your desktop computer – if not easier!

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Keep documents secure

Remember that one time you printed a highly sensitive document and got side-tracked on the way to the printer and forget to collect it? Remember how sweaty your palms got when you realised and sprinted to the printer to make sure the document was still there? If this has ever happened to you, you know the feeling we’re talking about.  Thankfully, you no longer need to worry thanks to secure-print technology. Modern printers now include secure-print technology, which only releases documents when you enter a chosen PIN or swipe a card. That way, if you forget to pick up a print job, it won’t be released from the printer until you manually release it.

Bring everything back in-house

Gone are the days when you needed to outsource your printing for anything other than basic paper documents. Today’s multifunction devices can handle a great variety of print jobs from gloss paper, to heavy stock and other professional marketing materials. Some can even handle more complex jobs such as stitching, variable printing, document assemble and also image enhancement.

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Set print policies with Capture Monitor Control  

The modern printer can help you manage your printing costs and ultimately improve your bottom line. How? With capture, monitor and control (CMC). CMC software allows you to create printing policies to minimise office printing costs. For example, you can set your default device settings to mono and duplex printing, or printing only in black and white.

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Automate workflows and increase productivity

Today’s multifunction devices allow you to setup complex workflows that can be carried out at the touch of a button. For example, when you scan an invoice, it can automatically be converted from image to text, sent to your network cloud and then forwarded to whoever it’s intended for.

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Go green and help the environment

It doesn’t matter if you’re a large corporation or a startup, everyone needs to start doing what they can to create a sustainable future for the planet. By investing in a multifunction device, you will be able to set print policies to reduce paper wastage like we mentioned previously. Also, modern multifunction devices use less electricity, ink and toner on every print job. This doesn’t only help the environment, but it helps your business save money in the long run, so it’s a win-win.

Now that you know about all the incredible things the modern printer can do, why not check out Fuji Xerox Printer’s latest range of multifunction devices that will help take your business to new heights today.