From printing to faxing, scanning and copying, the office printer has evolved to help organisations, of all sizes, improve their efficiency and communication. Yet in today’s digital world where almost every aspect of business is done online – does the modern business even need a printer? We’d argue that the printer does and always will play a vital role for businesses both large and small.
However, what every business does need and what is more integral to long-term success in the current digital landscape is a multifunction device that can meet the needs of the modern organisation. In this article, we are going to explore the benefits of an advanced and highly innovative multifunction device that will help businesses further improve efficiencies, meet the changing needs of customers and employees, improve branding and ultimately improve profits. Here are just a few ways a multifunction device will give your business a competitive edge in today’s digital world.
1. Automate Workflow and Improve Staff Productivity
Automate Basic Tasks with Your Multifunction Device
Nobody in the office has the time of day to carry out basic tasks like scanning and emailing (and chances are nobody wants to either). That’s why Fuji Xerox developed multifunction devices like the Smart@Work SMART Series, which can be programmed to make repetitive tasks easier at the touch of a button. For example, multiple emails, prints and scans can be done within seconds when previously they would have been processed manually. Not only does Fuji Xerox’s SMART Series automate repetitive tasks, the devices also reduce the risk of human error by automating complicated manual processes at the touch of a button. Now, emails, copies, and scans can be automatically sent and produced from a SMART Series multifunction device.
Reduce Down Time and Printing Costs with Managed Print Services (MPS)
According to our 2016 Consumer Insights Survey, 41.5% of office workers feel like they waste too much time on printer related issues. Managed Print Services, (MPS) can greatly improve the overall productivity of your staff and your business. An MPS plan will help reduce the load on IT departments and allow them to focus on bigger and more important problems like office security. MPS works by outsourcing the management, maintenance and support of your printer devices to optimise document output and reduce costs, as well as overall improving staff productivity. MPS can help to reduce your print related costs by up to 30%.
2. The Importance of Document and Data Security
It doesn’t matter if you work for a small business or large corporation, document security needs to be a vital aspect of your business. Ensuring sensitive documents remain secure has become increasingly important considering the modern business works in a highly online manner. According to our 2016 Consumer Insights Survey, 88% of respondents said it is important that the information in their office remains secure. The survey also showed that 72% of respondents chose shredding as a way to keep confidential documents safe, but is that really enough? We don’t think so, which is why our multifunction devices come with in-built capabilities to keep your data and documents safe and secure.
Secure Data on Multifunction Devices
Chances are your business regularly prints documents that contain sensitive data such as financial, legal, health or private business information. Securing sensitive data that is stored on or printed by a multifunction device is a priority for many businesses that deal with confidential information. That’s why Fuji Xerox’s multifunction devices offer a broad range of security features that have been tested by independent security organisations. Our multifunction devices offer functions like disc encryption and image overwriting, which is designed to protect data that is stored on the device’s hard disk. Furthermore, all data stored on our multifunction devices is encrypted to make sure documents are protected from access by unauthorised users. The image overwrite feature completely ’overwrites’ all traces of any documents stored on the hard disk.
Keep Data Safe with Cloud Storage
Cloud storage offers small businesses a range of benefits such as security and efficiency. Recently Fuji Xerox introduced the Cloud Service Hub, once set up you can easily print from or scan to your computer or mobile device. Save time by using the simple search function to easily locate documents and have end to end document management within your business from capture, process, route, store and retrieval of documents.
Server-less On Demand Printing
In order to stop sensitive documents from falling into the wrong hands after printing, Fuji Xerox multifunction devices also offer the feature of Server-less On Demand printing. The document is sent from a user’s computer, or mobile device, to a virtual printer queue. To release and print the document at any similarly configured Fuji Xerox multifunction device a required authentication must be entered at the device. This means no print job is released and sitting there waiting for collection, the user has to be at the device to release it.
3. A Mobile Workforce
Cloud technology has changed the way we do business forever. These days, 1 in 3 Australians regularly work from home, on the road or from a remote site, only heading into the traditional office environment to pick up critical documents or to have a meeting. This means that having the ability to access and print documents directly from their smart devices is essential to the future of an efficient and productive office. And, it’s not just Australians who don’t work in a typical office. Research suggests that 58% of the global workforce regularly works away from the office, and 57% of employees are accessing corporate data on a personal smartphone or tablet.
Many of our printers and multifunction devices (for example the DocuPrint CP315 dw / CM315) are Wi-Fi Direct enabled, which allows devices to connect and print easily without requiring a wireless access point. Furthermore, AirPrint and Google Cloud Print allows employees to print directly from their mobile device without the need to download mobile apps or to install print drivers.
Features such as these have become an integral part of businesses that have employees who travel a lot or work away from the office. No longer do they need to waste time phoning the office, asking for quotes, presentations or information. They can simply access it from The Cloud, directly from their smart device.